Privacy Policy

Last updated: November 21, 2024

 

Introduction

European Academic Association is committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website european-aa.eu, including any other media form, media channel, mobile website, or mobile application related or connected thereto (collectively, the “Site”).

Please read this Privacy Policy carefully.
If you do not agree with the terms of this Privacy Policy, please do not access the Site.

We reserve the right to make changes to this Privacy Policy at any time and for any reason. We will alert you about any changes by updating the “Last updated” date of this Privacy Policy. You are encouraged to periodically review this Privacy Policy to stay informed of updates.

 

Information We Collect

Personal Data

We may collect personal information that you voluntarily provide to us when you register on the Site, express an interest in obtaining information about us or our products and services, participate in activities on the Site, or contact us.

Personal information we collect may include:

  • Personal Identifiers: Name, email address, postal address, phone number, and other similar contact data.
  • Credentials: Passwords, password hints, and similar security information used for authentication and account access.
  • Payment Data: Data necessary to process your payment if you make purchases, such as your payment instrument number (e.g., credit card number), and the security code associated with your payment instrument.

Derivative Data

Information our servers automatically collect when you access the Site, such as your IP address, browser type, operating system, access times, and the pages you have viewed directly before and after accessing the Site.

Mobile Device Data

Device information, such as your mobile device ID, model, and manufacturer, and information about the location of your device, if you access the Site from a mobile device.

Third-Party Data

Information from third parties, such as personal information or network friends, if you connect your account to the third party and grant the Site permission to access this information.

 

Legal Basis for Processing Personal Data

We process your personal data based on the following legal grounds:

  • Consent: You have given clear consent for us to process your personal data for a specific purpose.
  • Contract: Processing is necessary for a contract you have with us.
  • Legal Obligation: Processing is necessary for compliance with a legal obligation.
  • Legitimate Interests: Processing is necessary for our legitimate interests or those of a third party unless there is a good reason to protect your personal data which overrides those legitimate interests.

 

Use of Your Information

We use personal information collected via our Site for a variety of business purposes described below:

  • To Facilitate Account Creation and Login Process: If you choose to link your account with us to a third-party account (such as Google or Facebook), we use the information you allowed us to collect from those third parties to facilitate account creation and login process.
  • To Send Administrative Information: We may use your personal information to send you product, service, and new feature information and/or information about changes to our terms, conditions, and policies.
  • To Fulfill and Manage Your Orders: We may use your information to fulfill and manage your orders, payments, returns, and exchanges made through the Site.
  • To Post Testimonials: We post testimonials on our Site that may contain personal information. By submitting a testimonial, you consent to our use of your testimonial.
  • To Request Feedback: We may use your information to request feedback and to contact you about your use of our Site.
  • To Protect Our Site: We may use your information as part of our efforts to keep our Site safe and secure (for example, for fraud monitoring and prevention).
  • To Enforce Our Terms, Conditions, and Policies
  • To Respond to Legal Requests and Prevent Harm: If we receive a subpoena or other legal request, we may need to inspect the data we hold to determine how to respond.

 

User Rights

Under applicable laws such as the GDPR, you have the following rights regarding your personal data:

  • Right to Access: You can request access to your personal data.
  • Right to Rectification: You can request correction of inaccurate or incomplete data.
  • Right to Erasure: You can request deletion of your personal data under certain conditions.
  • Right to Restrict Processing: You can request the limitation of processing your data.
  • Right to Data Portability: You can request your data in a structured, commonly used, and machine-readable format.
  • Right to Object: You can object to the processing of your data for specific purposes.

To exercise any of these rights, please contact us using the contact information provided below.

 

Disclosure of Your Information

We may share information we have collected about you in certain situations. Your information may be disclosed as follows:

 

By Law or to Protect Rights

If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.

Third-Party Service Providers

We may share your information with third parties that perform services for us or on our behalf, such as payment processing, data analysis, email delivery, hosting services, customer service, and marketing assistance.

Marketing Communications

With your consent, or with an opportunity for you to withdraw consent, we may share your information with third parties for marketing purposes.

Business Transfers

We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

Affiliates

We may share your information with our affiliates, in which case we will require those affiliates to honor this Privacy Policy.

Other Third Parties

We may share your information with advertisers and investors for the purpose of conducting general business analysis.

 

Data Retention

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless otherwise required by law.

 

Tracking Technologies

 

Cookies and Web Beacons

We may use cookies, web beacons, tracking pixels, and other tracking technologies on the Site to help customize the Site and improve your experience.

  • Cookies: Small text files stored on your computer when you visit websites. We may use cookies for authentication, keeping track of your preferences, and other functions.
  • Web Beacons: Tiny graphic images that may be embedded in our Site or emails. They are used to monitor the number of users who have visited particular pages or opened emails.

Internet-Based Advertising

We may use third-party software to serve ads on the Site, implement email marketing campaigns, and manage other interactive marketing initiatives.

Website Analytics

We may partner with selected third-party vendors to allow tracking technologies and remarketing services on the Site through the use of cookies and web beacons.

 

Third-Party Websites

Our Site may contain links to third-party websites and applications of interest, including advertisements and external services. Once you have used these links to leave our Site, we do not control, and are not responsible for, the content or privacy practices of such third parties.

 

Security of Your Information

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that no security measures are perfect or impenetrable.

 

Data Breach Notification

In the event of a data breach that affects your personal data, we will notify you and the relevant authorities as required by applicable laws.

 

Options Regarding Your Information

 

Account Information

You may at any time review or change the information in your account or terminate your account by:

  • Logging into your account settings and updating your account
  • Contacting us using the contact information provided below

Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases.

Emails and Communications

If you no longer wish to receive correspondence, emails, or other communications from us, you may opt-out by:

  • Noting your preferences at the time you register your account with the Site
  • Logging into your account settings and updating your preferences
  • Contacting us using the contact information provided below

 

Automated Decision-Making and Profiling

We do not use automated decision-making or profiling in our processes.

 

Contact Us

If you have questions or comments about this Privacy Policy, please contact us at:

European Academic Association
Cesta Železarjev 8
SI-4270 Jesenice, Slovenia
Email: info@european-aa.eu